Financial Aid Terms of Offer

In receiving an offer of financial aid from Delta College, you (the student) acknowledge responsibility for understanding and complying with all the laws, regulations and rules that govern each financial aid program. The FINANCIAL AID TERMS OF OFFER (hereby referred to as TERMS OF OFFER) is an official agreement between you and the Office of Financial Aid and Scholarships Department and is in force throughout the duration of the academic year. Failure to comply with all the laws, regulations and rules may result in cancellation or award adjustments and may require repayment of part or all funds already disbursed to you. Because the laws and rules governing financial aid programs frequently change, the TERMS OF OFFER is subject to change without prior notice. The following general requirements apply to all financial aid programs: 

  1. Availability of Funds: All awards are made on condition that funds are available. In the event that the state or federal government reduces or eliminates funds, the Office of Financial Aid and Scholarships Department will reduce and/or cancel your award. 
     
  2. Change in Information: You must immediately report any change in your name, address, or telephone number. It must be reported to Admissions and Records. You will also you will need to update your information with BankMobile Disbursements, a technology solution, powered by BMTX, Inc. https://disbursements.bmtx.com/refundchoices​, our third-party disburser.
  3. Enrollment, Change in Enrollment Status, Late Starting Classes, and Withdrawal: The financial aid offer is made on the condition that you are enrolled and attending courses at this college. The awards will be based on your enrollment status:
    FA Enrollment Status and Load
    Enrollment Status Number of Units Required
    Full-Time 12 or More Units
    Three Quarter - Time 9 to 11.5 Units
    Half-Time 6 to 8.5 Units
    Less than Half-Time 0.5 to 5.5 Units
    • Financial Aid Census Date: The Financial Aid Census Date markes the end of the add/drop period for Financial Aid purposes. On this date, the Financial Aid Office takes a "snapshot" of the student's enrollment for the term. The number of units enrolled as of the Financial Aid Census Date will determine the amount of financial aid you receive.
    Financial Aid Census Dates
    Fall 2023 Spring 2024 Summer 2024
    10/13/2023 03/08/2024 06/28/2024
    • A change in enrollment status during a semester may change or cancel your award. If you withdraw, your remaining financial aid award will be cancelled, and you may be responsible for paying back some of the funds you previously received. 
    • Withdrawing From School: Any student who receives financial aid and withdraws from ALL classes prior to completing 60% of the semester/program and/or courses may be required to repay a portion, or all financial aid received. CONTACT THE FINANCIAL AID OFFICE BEFORE WITHDRAWING FROM ANY COURSE.

     
  4. Satisfactory Academic Progress: By accepting financial aid, you have read and understood the Financial Aid Satisfactory Academic Progress policy, summarized as follows:
    • Student is enrolled in an eligible program for the purpose of completing an AA/AS Degree or Certificate Program. 
    • Student will maintain a minimum cumulative grade point average (CGPA) of 2.0. 
    • Student will complete at least 67% of units attempted each semester, and 67% of their cumulative units attempted. 
    • Student must not have already completed 150% or more units of total college coursework required for the program the student is enrolled in. This unit total includes all repeated courses at Delta and all courses at other higher education institutions. NOTE: All courses will count towards a student’s financial aid eligibility. As soon as a course is passed with a grade “D” or better, students may only receive financial aid for one more repetition of the course. 
       
  5. Overpayments: Students must repay any funds received in excess of the amount to which they are entitled; regardless of the reason they received those excess funds. 
     
  6. Application of Financial Aid Disbursements: Financial Aid will be applied to student's tuition/enrollment fees first; any leftover funds will be disbursed to the student.

 

FINANCIAL AID WITHDRAWAL AND REPAYMENT POLICY 

Per federal regulations, schools must determine the amount of the Title IV program assistance a student earns if they withdraw from school. The Title IV Programs at San Joaquin Delta College covered by this law are: 

  • Federal Pell Grants 
  • Federal Supplemental Educational Opportunity Grants (FSEOGs) 
  • Direct Loans 

Once a student withdraws from school, the student may owe money back or may be eligible for a post-withdrawal disbursement. 

All overpayments will be reported electronically to the U.S. Department of Education and students will not be eligible to receive any additional financial aid until: 

  • The full repayment balance has been paid in full, OR; 
  • Proof of satisfactory payment arrangements with the U.S. Department of Education is submitted. 

*If you receive financial aid, contact the Financial Aid Office before withdrawing from any course.