Shipping and Receiving

The Shipping and Receiving team manages all incoming and outgoing shipments for the District. Incoming shipments are inspected and audited if purchased with a District Purchase Order before they are delivered to their designated area.

NOTE: Shipping and Receiving Services are for DISTRICT PACKAGES ONLY, and NOT FOR PERSONAL USE.

District Outgoing and Incoming Shipments

Outgoing Shipments

  • Packages with pre-paid labels do not require a Ship Request Form.
  • Ship Request Forms are required all package that need a shipping label for tracking and billing purposes. 
  • Ship Request Forms must be completed in the Shipping and Receiving Area in Danner Hall Basement, B6. Please schedule an appointment with the Shipping and Receiving Team before visiting Danner Hall Basement, B6, and a budget account number is required for all Ship Request Forms. 
  • SAME DAY SERVICE: Packages must be in Danner Hall Basement, B6 by 1:00 p.m. for same day service. Packages that arrive after 1:00 p.m. will not be shipped out until the next business day. Limited packaging material is available for District Package Use Only. 

Incoming Shipments

  • The Shipping and Receiving Team are the only authorized signers for incoming shipments that are sent directly to the District. 
  • Packages must reference a Purchase Order and/or Name of Requesting Department.
  • Shipments purchased with a department P-CARD need to reference P-CARD Purchase. 
  • Example of Incoming Shipment Labels
    Jane Doe (SJD00111) 
    Receiving Department
    5151 Pacific Avenue
    Stockton, CA 95207
    Or
    Jane Doe (P-Card) 
    Receiving Department
    5151 Pacific Avenue
    Stockton, CA 95207
     

Resources

  • Approved Department Delivery Locations
    To ensure classes minimal interruptions, the Shipping & Receiving team only delivers packages to the designated locations as identified.
  • Surplus Process and Surplus Equipment Form
    Department that would like to dispose of items from their area must review the attached surplus process and complete the attached Surplus Equipment Form. DISPOSAL OF ITEMS MUST BE DONE COMPLIANTLY AS ITEMS ARE PURCHASED WITH STATE FUNDS.
  • Retention and Destruction of Records Procedures
    Department and Divisions that would like to retain or destroy records must review the retention and destruction of records procedures and complete a Records Transmittal Form.
  • Campus Wide Records Retention Log (Updated 6/1/2021)
    The District’s Master List of Records currently held in Retention, Separated by Department. All Records are stored in a secure area and destroyed as identified, updated annually.
  • Records Transmittal Form
    Mandatory form required for submission of records to retention and destruction.