Purchasing Resources

• Contract Bid Threshold Memo, Annual Adjustment 2023 ($109,300)
  The Board of Governors of the California Community Colleges, pursuant to PCC section 20651(d) shall annually adjust the $50,000 amount specified in section 20651(a) to reflect the percentage change in the annual average value of the Implicit Price Deflator for the prior fiscal year rounded to the nearest one hundred dollars ($100). The Board of Governors has delegated this responsibility (through standing orders) to the Chancellor.
• Insurance Requirements
  Sample of a certificate of insurance and additional insured policy endorsement (COI), indicating the insurance requirements of San Joaquin Delta Community College District. An authorized representative must sign the COI on behalf of the insurer. The District, reserves the right to require less and/or additional insurance coverage and/or limits based on the work or service being performed. Requestors may work with the Purchasing and Contracts Services department on exemptions to the coverage and/or limits. 
• (Russian Sanctions/Executive Order N-6-22)
  Notice To All Contractors, Suppliers and Grantees (Potential and Existing). Under the Executive Order, compliance is required with all economic sanctions imposed by the U.S. government in response to Russia's actions in Ukraine, as well as any sanctions imposed under state law.
• Oracle Category Codes [For Internal Use Only]
  Guide listing all Oracle Category Codes, for use by internal requestors when submitting requisition in Oracle. NOTE: Some expenditures can fall into multiple oracle category codes, in this case select the oracle category code that best reflects the expenditure. 
• Public Works and Maintenance Terms and Conditions
  San Joaquin Delta College’s terms and conditions for Public Works and Maintenance purchase orders.
• Public Works and Facilities Checklist [For internal Use Only]
  Checklist created for internal use to determine the information and documentation needed for Public Works and Facilities projects.
• Purchase Order
  A Purchase Order (PO) is a legal document issued by the Purchasing and Contract Services department to a supplier, awarding the purchase of the expenditure requested by the requestor. A PO includes a description of a product or service, agreed-upon price for the product or service and if applicable, quantity.
• Purchase Order Change Order Guide [ For Internal Use Only]
  Guide developed to aide requestors in making changes to existing Purchase Orders. 
• Purchase Order Terms and Conditions
  San Joaquin Delta Community College District terms and conditions that are applied to non-public works and maintenance purchase orders.
• Purchasing Tips and Reminders Fiscal Year 22/23 [For Internal Use Only]
  Guide developed to provide requestors with key reminders for purchasing goods and services. 
• Procurement & Contracts Decision Chart [For Internal Use Only]
  Decision chart to help staff members determine the appropriate process steps for procurement and/or contracts transactions.
• Requestor
  A requestor is a staff member that submits requisitions in Oracle. This is the only staff member the Purchasing and Contract Services department contacts and works with regarding the submitted requisition
• Requisition
  A requisition authorizes the Purchasing and Contract Services department to issue a Purchase Order (PO) to a supplier, on behalf of the San Joaquin Delta Community College District. requestor that submits the requisition. All requisitions must be submitted in Oracle. Requisitions submitted by staff initially route to the budget fiscal officer, once the budget fiscal officer approves the requisition it routes to the Purchasing and Contract Services department for processing. NOTE: The Purchasing and Contract Services department CANNOT access a requisition until the budget fiscal officer approves it. 
• Requisition Job Aide [For Internal Use Only]
  Guide developed to aide requestors in the process of creating and submitting a requisition in Oracle.
• Requisition Quick Tips [For Internal Use Only]
  Guide developed to provide requestors quick tips as a supplement to the Requisition Job Aide. 
• Sole Source Justification Form
  District policy states that expenditures for $5,000 or higher must be competitively quoted or bid unless the order is justified as a sole source. Requestors must use this form to submit their request for Sole source. Sole source items are those items that perform a certain function for which no other items are known to exist. Sole source expenditures must be justified in sufficient detail to explain the basis for suspending the usual competitive procurement process.
• Supplier Registration Form/W9
  To comply with Internal Revenue Code Section 6109, Suppliers are required to complete, sign and submit a supplier information form/W9 to San Joaquin Delta Community College District, before issuance of a purchase order or payment. 

Bid Limit Thresholds Goods and Services

[Excludes Public Works and Facilities Maintenance]

Procurement Expenditure Types

Discounts for Employees

• CollegeBuys
  CollegeBuys, powered by the Foundation for California Community Colleges, offers discounts to students and staff of up to 85 percent on a wide range of educational products—from industry-leading software and technology to high quality office and classroom furniture.