Drop Roster

The Drop Roster lists the names and identification numbers of all students who are officially enrolled in the course. The student's name on the report is an authorization to be in the class. The rosters should be checked carefully. Students whose names are not on the roster should provide proof of enrollment.

Regular attendance in class and laboratory sessions is an obligation assumed by every student at the time of registration. Regular attendance is necessary for satisfactory progress. Any student who fails to attend any class session during the first three sessions of the class at the beginning of a term may be dropped from that class unless the student has advised and obtained an absence approval from the faculty member.

Instructions for Use of Drop Roster

The Drop Roster can be submitted multiple times beginning with the first day of the term through the final day to drop with a "W" notation on the transcript. The date the roster is submitted will be the date reflected on the student's record as the date the course was dropped.

Click on the "No Show" radio button for students who have never attended ANY class session or have not actively participated in an online course. Click on the "Drop Excessive Absences" radio button to drop students who have met the requirement for excess absenteeism and enter the student's last date of attendance in the course. When you are finished selecting the student(s) to be dropped, scroll to the bottom of the screen and click "Submit." Be sure to review the results screen to confirm that all students have been appropriately dropped from the course.

Mandatory Requirements

The Drop Roster must be used to drop all NO Show and Excessive Absenteeism students by the last business day before the course census date.

"No Show" students, per Title 5 (58004), must be dropped no later than the last day before census. Instructors must use the drop roster to drop all "No Show" students or those who are no longer attending class and meet the requirements for "Excess Absenteeism" as defined by Board Policy 5075.

Full-Term Classes

On or before the last business day before the course census date, a faculty member shall mandatorily drop a student who has been identified as a no show or is no longer participating in the course, except if there are extenuating circumstances. Extenuating circumstances are verified cases of accident, illness, and other circumstances beyond the control of the student. Non-participation is defined as excessive unexcused absences. Excessive absenteeism is defined as one more absence than the number of times the class meets per week.

Summer, Short-Term, Positive Attendance, or Irregularly Scheduled Classes

A student enrolled in a course, other than the standard semester in length, may be dropped if the student is absent for more than 10% of the total class meetings, providing the withdrawal deadline for the class has not passed.

Last Date of Attendance

When dropping a student for excess absenteeism, the professor must provide the last date of attendance. Effective July 2011, the U.S. Department of Education has defined "Last Date of Attendance" as: an academically-related activity that is documented. For online courses, an "academically-related activity" includes, but it not limited to: a quiz, test, or assignment submissions; meaningful participation in an online discussion, or student initiation of contact with the instructor to ask a course-related question via email or chat.

Voluntary Use

Instructors are strongly encouraged to drop students whose absences become excessive. A student absent for any reason, for more than the number of times the class meets per week, may be dropped from the class for excess absenteeism providing the withdrawal deadline for the semester/term has not passed.

Students may be dropped using the electronic Drop Roster throughout the course of the semester or intersession up until the last day to drop with a "W" notation on the academic transcript.

Pass/No Pass Grading Option

The Pass/No Pass grading option is only available for classes with a grading option of "Letter Grade or Pass/No Pass." Students may take only one course each semester as a Pass/No Pass grading option.

Students desiring to apply the Pass/No Pass grading option to a course are required to declare a commitment to the Pass/No Pass status prior to completion of 30% of the scheduled class meetings for the term. The grading option may be changed on the Drop Roster or through use of the Pass/No Pass Grading Option form which must be submitted to the Admissions and Records Office before the 30% deadline.

Instruction for Pass/No Pass Grading Option

In courses that allow a Pass/No Pass grading option, click on Pass/No Pass for students who elect this grading symbol. When finished, scroll to the end of the screen and press the Submit button in the lower left-hand corner.

Drop Roster