Preferred Name Request

 A preferred name is a name a student wishes to be known by at San Joaquin Delta College that is different from the student's legal name (i.e. the name the name that appears on your birth certificate, passport, U.S. Social Security Card or driver’s license).

You can request a preferred name that displays on unofficial account settings, such as yours Instructors' Class List and Grade Rosters, as well as Canvas, and Etudes, among other campus systems. 

How to Request a Preferred Name Change

Admitted and current students may request a preferred name change once a student ID number has been issued. To change the personal name that displays in campus systems, follow these steps.

  1. Download the Preferred Name Request Form
  2. Complete the form with all requested information.
  3. Print the Completed Form.
  4. Sign and submit to Admissions and Records in the DeRicco Student Services Building.

Note: Please allow up to 2-5 business days for your updated name to be displayed.

 

Where will my preferred name appear after the request is processed?

A preferred name does not change one’s official legal name. Your student's preferred first name will be reflected in the following areas:

  • Instructor’s Class List
  • Grade Rosters
  • Student Schedule of Classes
  • Online Student Registration
  • Canvas and Etudes

Legal names will continue to be used on transcripts and evaluations, diplomas, employment records for student employees, checks and tax forms issued by the District, as well as financial aid and scholarship documents.

Please note that if you use other programs and services on campus, there may be some offices that still only have access to the portion of the student information system that reflects your legal name.  It will be helpful to inform those offices regarding your preferred name.

Changing Your Mustang Pass

You may get a Mustang Pass with your preferred name on it by taking a print out of your Schedule of Classes that reflects your preferred name to the ASDC Office and following the procedures for obtaining a Mustang Pass. For pricing and hours of service, visit Associated Students Delta College (ASDC) home page.

 

Limitations

Once the preferred name request has been completed, please note that your legal name will continue to be used anywhere one’s legal name is required, such as on your diploma, official transcript, employment records and any documentation involving financial aid or student accounts. Students must also continue to use their (legal) name when conducting official college business. Finally, requesting a preferred name will not change one’s Delta College email address.

Please note that the District reserves the right to delete a preferred name if it is used inappropriately or leads to misrepresentation or fraud.

Examples of preferred names that will not be approved:

  • Names containing foul or inappropriate language as deemed by Admissions and Records
  • Names used for the purpose of misrepresentation or fraud

Email address and display name

The change will be reflected in college communications within one or two business days. This will not impact access to your mailbox. Your previous display name will be replaced with your new email display name within two to three business days.

If you use another client, such as a mobile email client, please see instructions within your client for updating your display name. Instructions for setting up mobile clients can be found here: e-mail_sync